Vendor Hours

This section will be updated when a precise vendor schedule is determined. Please check in at the registration table to receive your badges. Vendors should start closing by 10:30pm. We have to be out by 11:30pm each day. All displays and wares can be covered and/or put under tables for each night.

Observance of Laws

Vendors shall abide by and observe all federal, state, and local laws, codes, ordinances, rules and regulations, and all rules and regulations of the Event Facility (including without limitation any union labor work rules). Without limiting the generality of the foregoing, vendors shall construct their exhibits/displays to comply with the Americans with Disabilities Act.

Booths/Tables

Vendor area will be in the convention rooms. Vendors will have an 8ft table that will be clothed and skirted with 2 chairs. If a table is not needed, please let us know.

Booth Reservations

Vendor tables will be assigned by BZU, however vendors may request a specific room. BZU reserves the right to move a Vendor if that is in the best interest of the event to do so.

Staff Responsibilities

BZU will NOT have staff onsite to assist you in moving your product, parking your vehicles, setting up your space or watching/manning your vendor space. Vendors are responsible for their own parking, moving their product, setting up their displays in time, manning their space, and having their own adequate staff for breaks and clean-up. BZU staff will be available if you have any questions.

Character of Displays

Distribution of samples and/or printed matter of any kind in addition to promotional materials is restricted to the vendor booth/space. All exhibits shall display products or services in a tasteful manner. All exhibits/products are confined to your table/booth area.

Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft. Vendors are responsible for their own property, merchandise, and money. BZU or the convention center or its personnel will not be held liable for loss or damage, including but not limited to merchandise, equipment, or revenue.

Load-in and Load-out

Load-in and load-out must be done through the loading dock located on 8th Ave (between F and G Streets). Do not park on the sidewalks. Load-in and load-out through the center’s lobby is strictly limited to hand-carried items only. Carts and hand-trucks are available at the loading dock.

Freight

Convention centers’ storage space is limited, therefore the facility cannot receive goods prior to move-in time or store them past the contracted move-out time. Goods arriving prior to the authorized move-in time will be refused, potentially incurring additional cost to the exhibitor. All freight must be handled through BZU, who will deliver it to the facility during the approved move-in period. Any freight that is delivered to the Dena’ina Center and accepted will be charged handling and storage fees.

Storage

Contact BZU for all storage needs for your booth. Anchorage Convention Centers does not have storage space for exhibitor use.

Food in Your Booth

SAVOR…Alaska is the exclusive caterer for Anchorage Convention Centers. This means no outside food or beverage is allowed in your booth. There is one exception to this rule: Exhibitors may provide their own individually-wrapped candies/mints with a maximum size of a standard business card.

Any exhibitor who wishes to bring their own branded bottled water or other branded food items must pre-arrange and have approval from Dena’ina Center management in advance and will be charged $0.75 per item, payable in advance to the Dena’ina Convention Center. Absolutely no homemade products allowed.

Inside Your Booth

All materials and furnishings shall be made from non-combustible materials or treated and maintained in a flame retardant condition by an approved flame retardant solution process. Flame retardant treatments shall be renewed as necessary and after each cleaning. Identification showing the date, type of treatment, and the firm treating the material shall be located on or affixed to all treated materials or approved by the Fire Marshal or his designated representative when containing or constructed of plastics.

Interior furnishings and materials shall not be located so as to obstruct or block exit ways, fire and life Safety devices, or equipment.

No packing containers, wrapping materials, carrying cases, etc. are allowed to be visible on the exhibit floor.

There is a maximum of 4’ coverage allowed over a 10’ x 10’ area. Tents with roofs are not permitted.