Vendor Application

The vendor packages we offer at BZU include the following;

VENDOR  PACKAGE: $200

  • 8' table - clothed and skirted w/2 chairs-provided. (There will be space in back of table for display stands.

  • Name listed on Vendor page of this website.

  • Name listed on Vendor page of the Program Guide.

  • 2 Vendor Passes included with space.

Location and Date

Battle Zone Ursa (BZU) will be held

Sept. 7th and 8th 2019

at the Egan Convention Center

555 West Fifth Ave. Anchorage, AK 99501

Event Hours of Operation

8am – 11pm

Vendor Booth/Table Rates

8’ Table – $200. This also includes placing your name as a Sponsor/Vendor on the BZU website and in the Event Program.

Vendor Hours of Operation

Vendors can start setting up Saturday at 7am. Please check in at the registration table to receive your badges. Registration for events will start at 8am. Events start at 9am. Vendors should start closing by 10pm. We have to be out by 11:50pm. All displays and wares can be covered and/or put under tables for Saturday night.

Observance of Laws

Vendor(s) shall abide by and observe all federal, state and local laws, codes, ordinance, rule and regulations, and all rules and regulations of the Event Facility (including without limitation and any union labor work rules). Without limiting the generality of the foregoing, Vendor(s) shall construct its exhibit/displays to comply with the Americans with Disabilities Act.

Vendor Booths/Tables

Vendor area will be in the convention rooms. You will have an 8 ft table that will be clothed and skirted w/ 2 chairs. If a table is not needed, please let us know.

Booth Reservations

Vendor tables will be assigned by BZU. BZU reserves the right to move a Vendor if that is in the best interest of the Event to do so.

Staff Responsibilities

BZU will NOT have staff onsite to assist you in moving your product, park your vehicles, set up your space or watch/man your Vendor space. Vendors are responsible for their own parking, moving their product, setting up their displays in time, manning their space, and having their own adequate staff for breaks and clean up. BZU staff will be available if you have any questions.

Character of Displays

Distribution of samples and/or printed matter of any kind in addition to promotional materials is restricted to the vendor booth/space. All exhibits shall display products or services in a tasteful manner. All exhibits/products are confined to your table/booth area.

Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft. Vendors are responsible for their own property, merchandise and money. BZU or the Egan Center or its personnel will not be held liable for loss or damage (including but not limited to) merchandise, equipment or revenue.

Exhibiting at the Anchorage Convention Centers:

What You Need to Know

Load-in and Load-out

Load-in and load-out must be done through the loading dock located in the Alley between 5th & 4th Avenue and E & F Street). Do not block the sidewalk. Load-in and load-out through the Centers lobbies is strictly limited to hand-carried items only. Carts and hand trucks are available at the loading dock.

Freight

Convention Centers storage space is limited therefore the facility cannot receive goods prior to move-in time or store them past the contracted move-out time. Goods arriving prior to the authorized move-in times will be refused, potentially incurring additional cost to the exhibitor. All freight must be handled through the General Service Contractor (Decorator) who will deliver it to the facility during the approved move-in period. Any freight that is delivered to the Egan Center and accepted will be charged handling and storage fees.

Storage

Contact your General Service Contractor (Decorator) for all storage needs for your booth. Anchorage Convention Centers does not have storage space for exhibitor use.

Food in your Booth

SAVOR…Alaska is the exclusive caterer for Anchorage Convention Centers. This means no outside Food and Beverage is allowed in your booth. There is one exception to this rule:

Exhibitors may provide their own individually-wrapped candies/mints with a maximum size of a standard business card. Any exhibitor who wishes to bring in their own logo’d bottled water or other logo’d food items must pre-arrange and have approval from the center management in advance and will be charged a $0.75 per bottle or per item, payable in advance to the Egan Convention Center. Absolutely no homemade products allowed.

Inside Your Booth

All Materials and Furnishings shall be made from non-combustible materials or treated and maintained in a flame retardant condition by an approved flame retardant solution process. Flame retardant treatments shall be renewed as necessary and after each cleaning. Identification showing the date, type of treatment, and the firm treating the material shall be located on or affixed to all treated materials; or approved by the Fire Marshal or his designated representative when containing or constructed of plastics. Interior furnishings and materials shall not be located as to obstruct or block exit ways, fire and life safety devices or equipment. All packing containers, wrapping materials, carrying cases, etc., are not allowed to be visible on the exhibit floor.

 

If interested, Please complete the form below

Contact Name *
Contact Name
Phone Number *
Phone Number
Additional People manning your space (limit 2)
Person 1
Person 1
Person 2
Person 2